The first weeks after delivery or a change of management are when maintenance is most likely to fall through the gaps. The crew is new to the ship, the documentation is still arriving, and the PMS is often incomplete or still in the previous manager's format. We set up the PMS so the vessel starts its life in your fleet with a complete, trustworthy maintenance plan.
New-buildings
For a new-building we work from the yard's equipment list and the maker documentation supplied for delivery:
- Collect and check documents. We list every maintainable item and check which instruction manuals and parts lists are available, chasing gaps while the yard and makers are still engaged.
- Build to your standard. Equipment hierarchy, jobs, intervals and spare parts are built from the makers' manuals and structured to your fleet standard, so the new ship matches its sisters.
- Set counters and start dates. Running-hour counters and first due dates are set from delivery, including jobs the makers require after the first period of operation.
- Deliver before the ship sails. The database is delivered ready to import, so the crew starts with a working PMS rather than a project.
Vessel takeovers and second-hand purchases
When a vessel joins your fleet from another manager or owner, the existing PMS data rarely fits your structure:
- Review what comes with the ship. We assess the handed-over database and history against the vessel's documentation.
- Clean and map. Equipment, jobs and intervals are corrected where they conflict with the makers' manuals, and mapped to your hierarchy and job standard.
- Carry over the history. Last-done dates, running hours, outstanding jobs and class items are carried across, so nothing restarts from zero and nothing overdue is hidden.
- Go live on handover. The data is delivered ready for your PMS, timed to the handover date.
Why it matters
Class, flag and vetting inspectors expect a working PMS from the first day. A ship that joins the fleet with an empty or inherited database creates risk: missed class items, unknown running hours and jobs that do not match the equipment fitted. Setting up the PMS properly at the start is cheaper than repairing it later.