Most PMS databases were built years ago, by different people, for a ship that has since been modified, re-flagged or moved between managers. Over time the data drifts: equipment is replaced but not updated, jobs are duplicated, intervals are changed without a reason, and overdue work is postponed until it disappears from view. The result is a system that looks complete but no longer describes the ship.
A PMS Health Check & Audit tells you, with evidence, how far your database has drifted and what to fix first.
What we check
| Area | What we look for |
|---|---|
| Equipment register | Equipment missing, duplicated or no longer fitted; wrong maker or model; missing running-hour counters |
| Jobs | Jobs that do not match the maker's manual, generic or copied wording, missing safety precautions and references |
| Intervals | Calendar and running-hour intervals that differ from the maker or class without a recorded reason |
| Class and statutory items | Continuous survey items and other class requirements that are missing or mis-linked |
| Critical equipment | Critical equipment and jobs not flagged as your safety management system requires |
| Spare parts | Parts not linked to equipment or jobs; critical spares with no minimum stock |
| Work history | Overdue and postponed jobs, and how postponements are approved and recorded |
What you receive
- A scored report for each vessel, showing the condition of each area.
- A finding list with the evidence for each finding and the source it was checked against.
- A prioritised plan: what to correct before an inspection, what to correct with the next data update, and what can wait.
- For fleets, a comparison across sister ships, so differences in hierarchy, jobs and intervals become visible.
How it fits with our other services
The audit is often the first step before a PMS data migration, a vessel takeover or a rebuild from the maker manuals. Correcting the data before it moves is far cheaper than moving bad data into new software.
The audit is a report, not a rewrite: we do not change your PMS during the review. Corrections are carried out afterwards, only where you approve them.